how to send a group email in outlook

Creating an email grouping in Outlook is incredibly useful if you discover yourself emailing the same group of people.

You lot won't take to manually add member email addresses each time you blazon out group emails anymore.

But how practise you get about making i?

In this article, I'll go over what an Outlook group is and how to create an email distribution grouping from your Microsoft Outlook contacts. I'll also show you how to edit these groups and send emails to them.

This Commodity Contains:

(Click on the links beneath to jump to a department of your choice)

How to Create Group in Outlook
- For Windows Platforms
- For Mac Platforms
- For the Outlook Web App
How to Send an Email to a Contact Group in Outlook
How to Edit a Contact List in Outlook
Outlook Basics

Let's become started!

How to Create an Electronic mail Group in Microsoft Outlook

The process of setting up an Outlook contact list varies slightly depending on whether you use Windows, Mac, or the Outlook Web App (OWA).

Let'south accept a await at how to prepare upwards a distribution group on each platform:

A. For Windows Platforms

Here'due south how you can hands create a distribution listing in Outlook on Windows:

Step 1

To create a new group, first open Outlook. Then, become to the navigation pane and click on the People icon (the small icon to the bottom left of your screen).

Alternatively, you can as well select New Items > More Items > Contact Grouping from the Home tab.

Pace 2

Under My Contacts, select the folder in which you desire to save the contact group. Most people tend to save the new contact group in the contacts folder.

Note : For this commodity, I obtained several sample contacts from this website .

Stride 3

Select New Contact Group from the Home tab in the tiptop ribbon.

Stride 4

Set a group proper name for your contact group in the name field.

Step 5

Click add together members and choose to add together member emails "From Accost Volume," "From Outlook Contacts," or "make a new contact."

Here'due south what each of these means:

From Address Book – This ordinarily contains the electronic mail IDs of people in your system.
Outlook Contact Listing – This contains primarily a set of external contacts that you lot've stored in a Microsoft Outlook contacts folder.
Make a New Contact – This enables you to create a new contact to add to the listing.

If the list of contact emails but contains a group of people from your company, you can also add multiple people through your firm's global address list. (A global address list is an electronic accost volume that contains the contact information of everyone in an organization.)

Note : If you demand to add member emails again to your list of business concern or personal contacts , just select the listing and click Add members to repeat the procedure.

Step 6

In one case you lot select members and finish setting your contact group, click Relieve & Close, and the Members box will disappear.

Once you click Salvage, y'all can test your group past sending a new email to your grouping contact list.

Note: If you want to add an Outlook distribution listing to a contacts folder on Outlook, you can do and so using the folder pane.

Back to contents

Now that I've covered how to create a listing of contact emails for Outlook on Windows allow's look at the distribution listing process for Mac systems.

B. For Mac Platforms

Follow these steps to create group in Outlook for Mac devices:

Step 1

Open Outlook, get to the navigation bar and click on People.

Image source: support.microsoft.com

Footstep 2

Then, select Home > New Contact List from the navigation bar to create a new group.

Footstep 3

When the contact grouping window pops up, set a grouping name for your list of contact emails.

Step 4

Select Add simply beneath the navigation bar and select members using their email address to add together a contact to the contact list.

You can keep adding multiple people to your new group through the members' box.

You can even add an existing list of contact emails to your new list.

Step v

When you select members and finish your contact list, click on Relieve & Close, and the members box will disappear. Later on y'all click save, y'all tin test your contact group past sending a new electronic mail to your list of contact emails.

Dorsum to contents

Now that I've covered how y'all can create an electronic mail group on Outlook for Mac, let's wait at setting upwards an email group on the Outlook Spider web App (OWA).

C. For the Outlook Web App

Here's how you lot can prepare an email grouping on the Outlook Web App:

Step 1

Go to the Outlook web app (OWA) and click on the Contacts icon on the left side.

Pace 2

Click on the small arrow next to the blue New contact push and select New group from the drop-down carte.

Step 3

When the dialog box opens, blazon in the proper noun of the contact group that you want to create. You can type in the group content in the description field, then click on Create.

Pace 4

Type in the e-mail addresses or names of the contacts you want to add to the e-mail group. Once you've selected contacts to add to the grouping, click on Add, and you lot're done!

If you're the group owner, you can easily notice the groups y'all've created. Just click on the three lines on the people folio and and so become to Groups > Owner.

Back to contents

I've covered how you lot tin create an email group on Windows, Mac and the OWA.
Just if you're the group owner, how do you lot ship emails to your Outlook distribution listing?

How to Send an Email to a Contact Grouping in Outlook

Hither's how to transport emails to an email group with multiple people y'all've created on Outlook:

On Outlook, open a new email message and type in the body and subject. In the To field, instead of typing in postal service addresses, start typing the group ID.

When the prompt appears, click on it and hit Transport – your electronic mail will exist on its fashion to members' inboxes.

That's all you need to do to send group emails to a contact group on Outlook.

Back to contents

Now that we've seen how yous can transport group emails to your Outlook distribution listing, let'southward meet how a group owner can edit the contact list.

How to Edit a Contact Listing in Outlook

What if you desire to add a new email contact or modify the group ID of an existing group ?
It's elementary!

Merely open up Outlook and type a new message. Then, type in the group ID in the 'To' field. Then, right-click on the list and select 'Edit Contact.'

The contact group tab will then open, and y'all tin can add new members or remove members from the existing group easily!

Note : This process remains largely unchanged irrespective of the platform yous employ with Outlook.

Back to contents

Now that I've covered all you demand to know almost Outlook email groups, let's take a await at the types of groups on Outlook.

Outlook Basics

There are two types of email contact groups in Microsoft Outlook:

A. Microsoft Office 365 group

This blazon of group is centered effectually one "grouping email address."

An Office 365 group allows squad members to access emails sent to 1 address from a shared mailbox. For example, a project team that shares a grouping electronic mail address is a Microsoft Office 365 group.

Anyone who sends an email to the squad tin can send it to the shared mailbox of the Office 365 group. This manner, they don't take to send separate emails to each group member.

Since the whole grouping has access to a shared mailbox and grouping agenda, analogous emails and group conversations is much easier!

B. Outlook contact group

This is the kind of grouping that we covered in this article.

A contact group (also known as a distribution list) is a collection of email addresses you can email together.

Members of a new contact grouping don't share the same electronic mail address — and don't fifty-fifty have to be part of the same organization. They tin can be pretty much anyone yous want to ship emails to equally a grouping!

After setting upwards the group, you can send emails, calendar invitations, and reminders to all your group members with just one click. When you lot send an e-mail to the group, it volition get delivered to each recipient.

Note: Outlook e-mail groups are not the same as a calendar group that lets yous create shared calendars.

Back to contents

Wrapping Upwards

It's really easy to gear up up a contact grouping on email clients like Microsoft Outlook and Gmail, regardless of what platform you use.

Y'all can follow the steps I've mentioned in this article to create groups with multiple people on Windows and Mac versions of Microsoft Outlook likewise equally the OWA.